SharePoint Online

Redesigning of Sharepoint online Portal

05 AUG 2019

SharePoint Online

Client

The client is one of the leading construction companies in North America.

Need

The Client currently uses SharePoint Online, with customized workflow to support more than 150 SharePoint end-user sites and sub-sites throughout their organization. Client was looking for a solution to upgrade and align their SharePoint Online Portal environment with Microsoft SharePoint Online ‘Best Practices’ with the business goal to significantly improve end user effectiveness, productivity and management oversight and control.

Solution

The Star Knowledge Technical Team with their expertise in Microsoft SharePoint, proposed a project consisting of four clear and logical flow-through phases to meet client’s SharePoint goal, they included:

  1. Understand and analyze the current (as is) and future (to be) SharePoint Online Environment and Process State conditions and requirements;
  2. Develop a future (to be) ‘Best-Practices’ SharePoint Environment Strategy Roadmap and process state
  3. Set-up, develop, reconfigure, and deploy all necessary ‘Best Practices’ changes to support implementation of the future (to be) SharePoint Environment Online Strategy and process state, and;
  4. Create end user and system admin training materials and operations manuals and conduct train-the-trainer training sessions for designated Turner Trainers to ensure the successful change-over and use of the approved future (to be) SharePoint Online Environment.

The SharePoint Online ‘Best Practices’ Strategy Roadmap encompassed document management, group calendar and event management, and meta data and optimized within the new redesigned structure of sites and sub-sites

Technology Used

  • SharePoint Online
  • SharePoint
  • Office 365
  • JavaScript Object Model
  • JavaScript and jQuery
  • HTML
  • CSS

Benefit

The key benefits realized by the Client as a result of the successful project include:

  • Managing external user access became much easier
  • Use to get New SharePoint Features and Updates First
  • Able to access SharePoint site from anywhere on any devices
  • Solution was more reliable and secure
  • Able to easily scale up and down farms
  • It has all the compliances required
  • Free up IT staff – No More Maintenance was required
  • Backups that can be taken with a few clicks and restored with ease
  • It reduced the hassles for the IT staff in making systems compliant to standards

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