SharePoint vs OneDrive for Business

SharePoint vs OneDrive for Business. When do you prefer SharePoint?

11 Mar 2019


This the one of the key questions that I have been hearing on why an organization should shift its inclination towards SharePoint to manage content when the market is plagued by solutions that are designed for storing my documents on the cloud including OneDrive for Business from Microsoft. All my SharePoint friends and colleagues are obviously aware of the capabilities of SharePoint, however most of my geeky friends and clients are not totally aware of how SharePoint can turn tables on their productivity. So, let’s get started!

While most of the users out there using Office 365 would be trying to explore SharePoint Online and quickly understand that it can be used to store and organize your documents. However, find it difficult to justify why SharePoint should be used over OneDrive for Business for document storage. While it is quite tempting to store everything on OneDrive for Business, we need to understand the differences between the two and chose the one that suits us better.

Fun Fact: OneDrive for Business uses SharePoint technology, but is better suited for storage and one-off sharing. Both of these components live in the cloud (it is Office 365, after all) and can sync files to your device so you can work anywhere.

SharePoint Vs OneDrive for Business

1: Features

While OneDrive is a storage solution based on SharePoint, it only optimized for storage. SharePoint does more than just storage! SharePoint offers a full range of document libraries, task lists, calendars, workflows, wikis, and other features to help a team communicate and collaborate.

2: Ownership

With OneDrive for Business the ownership lies with the user who uploaded, meaning that only the person who uploads the file has the control over it and can determine who can access the file. With SharePoint, the ownership is centrally managed at the site level and controlled by people accessing the site, meaning collaboration and content sharing is much faster

3: Collaboration

OneDrive for Business is closed to the owner and can be sufficient if you are the only person working on it. With the SharePoint team sites, you will be collaborating with others, perform customizations, create custom views, manage document meta data, advanced search and categorization for a superior collaboration

4: Custom Development

While OneDrive for Business is a custom solution built on SharePoint, SharePoint can be used as a Framework to customize solutions in unimaginable ways using custom development, custom integrations, collaboration with Flows and much more!

5: Out of the Box Features

OneDrive allows different members of your team access to documents for storage and sharing and tracks versions, but it’s essentially an online folder system and does not include many of the extras available in SharePoint and the larger Office 365 cloud suite.

SharePoint gives you a collaborative workspace with custom landing pages, dashboards, calendars, tasks, notifications, and updates.

Choosing the Best Option

While choosing the best solution can be a tricky thing, it is based on the user to determine on what exactly they are looking for and if looking beyond just storage, SharePoint is the right option.

If you can still not decide between SharePoint and OneDrive for Business or if you are looking to setup your team site and migrate your files to SharePoint, contact us for an unbiased free consultation session to help you get started.

SharePoint vs OneDrive for Business
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