Office 365

Why you should consider moving to Office 365 today?

23 DEC 2016

Office 365

A lot has been written and spoken about Office 365 since its initial release in late June of 2011. Office 365 has been a buzzword since then across most major enterprises and a very good one at that for Microsoft, helping the software giant make leaps and bounds of growth.

Much of Office 365’s success and applicability has been focused on why an organization should or should not migrate from older on-premises versions of Office to 365. Features like SharePoint, OneDrive and Skype for Business, and your entire office online make it an especially appealing offering and should definitely be part of an organization’s consideration when deciding whether or not to make the switch.

However cool the features might sound, an organization’s successful adoption does not depend on the coolness factor of the cloud based solution that Office 365 is. Rather, an organization should consider how these features translate to better productivity and more predictable (and sometimes lower) costs. With that in mind, let’s examine the top reasons an organization should migrate to Office 365 now.

With the year coming to a close, Office 365 has proven that it has what it takes to be the best in the market for having all your productivity tools in one place. If you are still wondering if you need to make the move to the cloud from your on premise exchange servers, then you should read on:

1. No more worry about servers and infrastructure maintenance

Oh yes! Being in the cloud has it’s perks like we all know. With the Office 365 running on the cloud, an enterprise doesn’t have to think ever about maintaining and running the exchange servers particularly meaning that you are free of all the hassle. Plus you see a bug/ issue ever in the app, Microsoft will be responsible to smash it out of the work.

2. Office 365 grows your business

With Microsoft offering flexible, pay-as-you go options and on demand additional services like data storage and servers, it is much easier to invest in the technology without having to bother too much about an initial investment of a large sum. Whenever your need arises, upgrade to a plan that suits the best and your business is all set.

3. Enterprise Grade Social Networks for Better Communication and Team Cohesion

If you’ve not already heard of it, then Microsoft bought Enterprise Social Network (ESN) named Yammer for $1.2 Billion back in 2012. Why such a huge sum is a question we may all ask? Because ESNs are likely to play an increasingly important role in how we work. Facilitating interactions, make talent searching easier, looking up documents and files and private chats for one to one or mutli people communication and cut out lengthy email chains with the ability to ‘like’ posts, comment on your group’s activity and share and collaborate on files incredibly easily is the key driver of the success of Yammer across enterprises looking for a tightly knit collaboration solutions with their existing tools or the tools they are already familiar with.

4. Working from anywhere and from any device

Being in the cloud makes Office 365 a very compelling solution for your productive deployment. With Microsoft’s mobile solutions and apps on all major mobile platform devices, your documents and work is a just a few clicks away.

5. Simplified Migration

Migration to Office 365 can straightforward experience depending on your needs and business cases. But in most cases transitioning from your on premises exchange servers, lotus notes or any other mailbox can be a performed like a charm. Today, various tools in the market are available such as Sharegate, Skykick,Transvault, Quest from Dell, BitTitan and others that make this transition a piece of cake.

6. All your apps in one place – Unified solution to all your productivity needs

With office 365 coming into play, all your productivity apps are in one single location that work closely together ensuring tight integration amongst them. Along with your most commonly used tools like Word and Excel, tightly integrated into the Office 365 are solutions such as OneNote, OneDrive, SharePoint, Delve, Yammer, Sway, PowerBI, Planner and Dynamics 365.

7. Work Online

You are always connected to your work with the power of Office 365. Office 365 is focused to make your workflow and process completely streamlined and more collaborative than ever. With all your documents and data being online, you or any of your colleagues can access the data quickly, make edits, improvements and make comments in real time from any device without downloading the document.

8. Collaboration

The real power of Office 365 comes with not just providing productivity solutions on the cloud. Rather, what makes Office 365 a juggernaut is the ability to allow anyone with the right permissions to collaborate with their teams in real-time with the same level of ease you find on an on premise deployment.

With the Rights Management Services in place, Office 365 enables you to restrict access to documents and email to specific people and to prevent anyone else from viewing or editing them, even if they are sent outside the organization.

Connect with other Skype and Skype for Business users via instant message, voice calls, and video calls, and let people know your availability with your online status. Broadcast Skype for Business meetings on the Internet to up to 10,000 people who can attend in a browser on nearly any device. Optionally include Bing Pulse for real-time polling and sentiment tracking, and Yammer, to enable dialogue during the broadcast. Host online meetings with audio, HD video, and web conferencing over the Internet. Join meetings with a single touch or click from the smartphone, tablet, or PC of your choice.

9. Work smarter with Delve and be more productive.

Many people who are on Office 365 are not even familiar with Delve let alone it’s features. Running on smart machine learning algorithms, Delve is a tool that functions like a personal secretary – it gets to know what you’re working on, who you follow on Yammer, when you have meetings and what your priorities are. It then makes suggestions to help users work smarter and more efficiently.

10. PowerApps

Do you have a dataset you want to use to make smarter informed decisions right on your mobile devices? Are you looking to build your new mobile app in a matter of minutes? PowerApps is the one stop solution to build all your mobile apps without even requiring to write a single line of code. Whether you are creating an app from sharepoint or an app from data service, PowerApps caters to your needs to manage your data and apps from a solution created in a matter of minutes.

11. Work Management – Right tool to get your planning done the right way.

Another smart tool that most of the Office 365 users are not aware of is the planner. A couple of years ago, when the Office 365 was first released, there was a task manger, that catered to the low level of capacity to individuals and on the higher side, there was a Project Portfolio Management tool that provided high level of capability to larger team settings to manage the project essentials, resources and timesheets. However, there was a clear gap between the two and that is where the Planner fits right now. Planner’s work management ability gives you the ability to manage user events, manage training and interact with your ad hoc team without the extra frills of using Project online. With the added ability of integrating tightly with SharePoint, OneNote and OneDrive, Planner drives the productivity of your organization like never before. Microsoft is surely giving other productivity app developers a sure shot run for their money!

12. PowerBI

Power BI is an another tool that most of the office 365 users don’t bother using or not aware of the features that it binds. With the connectivity to almost all available data connectors and data sources, giving you the control over viewing insights on your massive datasets that make help you make decisions that are more accurate and smarter than ever. If you have not already looked at PowerBI then you better start right now

13. SharePoint Online

SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. Flexible management options ensure that you still retain the control you need to meet the compliance requirements of your organization. You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite, where you can also get access to Exchange, OneDrive for Business, Skype for Business, the Office clients, and web apps.

14. Data loss prevention and Information Protection

A company’s lifeblood is its data and documents. Losing these can be disastrous and Office 365’s data protection and backup offers you the peace of mind that you’ll never lose the data you use. Rights management, data loss prevention, and encryption for Exchange Online, Skype for Business, and SharePoint Online help keep your content safe in email, IM and meetings, and team sites.

15. Professional Digital Storytelling

With Sway, a new Office 365 app, you can easily create engaging, interactive web-based reports, presentations, newsletters, trainings and more—right from your phone, tablet, or browser. Sways are easy to share and look great on any screen. With the already existing templates and then and the ability to custom generate them based on your content, Sway is a smart tool that brings your presentations to life.

What are you waiting for?

If these reasons are not compelling enough for you to make the decision, then I don’t know what you are looking for in a enterprise grade productivity solution. It maybe not be an easy journey to make to Office 365 all at once. It would require careful planning and user adoption training before the entire suite of services are brought to use. However, with the right tools, right plans and the right partner, who will be able to make the transition and adaptability without any glitches or inconvenience.

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